Structure

  1. DiGRA Flanders will be overseen by an organizing committee, consisting out of an executive board and an advisory board.
  2. Every research group participating in DiGRA Flanders is allowed one representative in the advisory board.
  3. The executive board consists out of one representative for each Flemish university association and a chair. The representatives within the executive board are required to be part of an association's university (e.g. as PhD candidate, employee or affiliated researcher).
  4. The representatives for each Flemish university association in the executive board are elected by the members of the advisory board that are part of the same university association. They are allowed to be the representative for both their research group as well their university association.
  5. The executive board is led by its chair, who can be part of any Flemish university association. He or she may not be the representative of that association at the same time as being the chair. Another member of the advisory board will be appointed as representative for the university association of which the chair is a part of.
  6. The chair is elected by all members of the organizing committee, including the advisory board.
  7. Candidates for the position of chair are suggested by the executive board. The executive board is allowed to suggest one of their own members. If the executive board unanimously suggests one candidate, an election for the position of chair is not necessary.
  8. The chair can be aided by a vice-chair. If none of the executive board members object, the chair is allowed to appoint his or her vice-chair directly. When a direct appointment by the chair is not possible, a vice-chair can be appointed through a vote of the executive board. The vice-chair is subordinate to the chair, but serves as chair in the absence of the chair.
  9. The executive board has decision-making authority. Decisions are made through voting. The advisory board will be consulted when one of the members of the executive board requests it, although the advisory board does not have the authority to make decisions.
  10. When a vote within the executive board ends in ex aequo, the chair's has the authority to make the final decision.
  11. The members of the executive board will be required to alternately organize DiGRA meetings. The chair will assist them in this task by organizing the meeting's programme.
  12. The members of the organizing committee are required to help promote new DiGRA initiatives.
  13. An advisory board member is able to request a vote (among the advisory board members of the same university association) to replace the executive board member that is representing his or her university association.
  14. An executive board member is able to request a vote (restricted to the executive board members) to replace the chair or vice-chair